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Party Planning

Party Planning Checklist

 One Month Before:

 1 Choose a theme for your party. Party themes make the party much more fun!

 2. Create a guest list for your party. Pick the party date and what time it will start.

 3. Order or buy party supplies and decorations at This may include balloons, streamers, banners, party favors, invitations, and partyware like plates, napkins, cups, etc.

2-3 Weeks Before:

1. Send out the invitations. Ask for RSVPs

2. Plan your menu, activities and games that you plan to use.

1 Week Before:

1. Contact the guests that have not responded.

 2. Order your cake. If you are having a cake, now is a good time to order.

2-3 Days Before:

1. Buy any remaining food or supplies for the party This includes film, videotape, candles and matches.

 2. Check batteries for the camera or the camcorder.

 1 Day Before:

 1. Pick up cake ordered.

 2. Complete all food. Child-proof the area so the party is safe for little ones.

3. Decorate any indoor area.

4. Prepare any food and beverages that can be prepared the day before.

The Big Day:

1. Decorate any outdoor areas. Do this early in the day, unless there is threat of rain or it is windy.

2. Prepare foods and beverages that could not be made ahead of time.

3. Decide where the gifts should go. If this is a birthday party, have a table or some designated area for the gifts.

Party Supply Checklist

9" Plates

7" Plates

Luncheon Napkins

Beverage Napkins


Table Cover Plastic



Thank You's


Streamers /Decorations

Mylar/Latex Balloons

Cake / Candles



Party Favors


Ice Cream


Items needed for game/activity

Banner /Door Sign


Camera/Film/Charged Batteries

Curling Ribbon

Ice / Drink

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